As the coronavirus epidemic is ravaging the country, nonprofit boards will have to work harder to build community support and work together. Due to social distancing the majority of board members work from home. Effective communication between boards via virtual channels is becoming more crucial.
Virtual meetings are asynchronous, making it difficult to get board members involved. Meeting organizers should design a structure that encourages interaction. Virtual boardroom software that has built-in features such as instant messaging, document storage and conferencing are a good way to achieve this.
When a meeting is held in a virtual space, it is crucial to have all the pertinent documents distributed to attendees prior to the start of the meeting. This will ensure that everyone is viewing the same document and eliminate confusion during the meeting. It’s also best to use a platform that is secure and reliable. Free video conferencing tools for instance, might not board-portal.blog be as secure as paid ones that offer more advanced security features, like password protection and encryption.
Another way to improve the effectiveness of virtual meetings is to re-state expectations at the beginning of each session and make sure that the attendees are aware of the correct communication etiquette. Also, meeting organizers should periodically check in with remote attendees to find out whether they have any concerns or concerns.