Before the pandemic hit the boardrooms, many were planning to go digital. It’s even more crucial to be able communicate effectively when not face-to-face. Some of the methods that work in board portals blog person meetings might not work in online communication. However making a few minor modifications can make a massive difference.
Set up a schedule for video calls or emails. A schedule will prevent members from becoming behind in messages and ensure that they are checking their emails frequently, regardless of whether or not it is a meeting day.
Use video conferencing or screen sharing to give your board members the full experience of in-person collaboration. These tools permit audio and video communication, which are essential to building trust within your team.
Make sure you designate a person to take notes during your virtual meetings. The person you choose should be able keep a record of all motions verbatim. This includes who made the move and the manner in which it was subsequently seconded.
Using a whiteboard tool that allows real-time marking up allows your virtual participants to feel more connected to your conference. Freehand is a well-known choice, as it allows users to draw using markers on a whiteboard. It also has a chat group option. It isn’t able to share documents or files, so if you want to communicate visually, audio or in text outside of the board, you’ll need an alternative app. Another option is Mural which is a whiteboard application with advanced features that are well-suited for teams of all sizes. It also integrates with other apps to provide additional functionality.